Join us for our September Information Session: "Digitization of Legacy Records at PCO"
Last Updated: Friday, 23 September 2016 17:58
Please join us Friday, September 30th for our for our September Information Session.
Location: Sheraton Ottawa Hotel, Penthouse A – 17th Floor (150 Albert Street, Ottawa, ON) Note: The penthouse of the Sheraton has a short set of stairs after you get off the elevator that have to be taken to reach the penthouse. Please check the information board in the lobby of the Sheraton when you arrive as the room is subject to change.
Date & Time: Friday, September 30th 10:00 a.m. to 12:00 p.m.
Registration: Please contact firstname.lastname@example.org by September 29, 2016 to register for this information session.
Digitization of Legacy Records at PCO
When a mold infestation was discovered in some of its most valuable records, the Privy Council Office needed a solution to mitigate the risk of injury to staff who handle the records. Options were explored, business cases written and proposed. In the end, the solution for the mold problem was not digitization – well, not right away at least. However, in the course of discussing the problem, the department decided that we needed to digitize legacy records anyway. This presentation will tell the story of PCO’s award-winning initiative to digitize over 2000 boxes of legacy records in 2013-14. This project could not have succeeded without the vital support of PSPC’s digitization centre at Matane, QC. The presentation will cover the case for digitization, the planning and implementation on both sides – PCO and PSPC – and some lessons learned.
About the Speakers:
Nicole Clermont is a Project Manager who has extensive experience with digitization and e-modernization projects with Public Services and Procurement Canada (PSPC).
She works with the Government of Canada’s Departments and Agencies to determine their requirements related to digitization project and provides project management services to support them through the effort.
Heather Houston is a project manager and senior consultant with over ten years of experience on digitization projects for collections as small as a few thousand pages to the conversion of millions of pages from paper to electronic format. She assists her clients in identifying the key issues to consider when planning a digitization project, from the planning process through to implementing the project and maintaining the digital collection.
Dorothy Curley was the IM Policy Manager at the Privy Council Office during the digitization project. She has many years of experience in the IM field, including ATIP and Web Content management. Her primary role in the project was policy and standards interpretation. She also oversaw the development of the Quality Assurance manual and managed the document upload process. She has recently joined the Bank of Canada as a Senior IM Specialist.
Hope to see you there!